bimaiMeetings to tasks
Turn a coordination meeting transcript into minutes, decisions and everyone's tasks.
Not built yet
Use it
Drop the transcript (Teams or Zoom .vtt, .srt, a Teams .docx download, or plain text) into a
session and say "process this coordination meeting", or:
bimai meeting import coordination-2026-09-24.vttWhat comes out
| Found in the meeting | Where it goes |
|---|---|
| A decision | The project's decision log |
| An action for a named colleague | That person's task list |
| An action for a role ("the structural modellers") | The inbox of that position |
| An action for an outside party | "External actions" in the minutes, plus a follow-up task for you |
| A risk or issue | The minutes and the risk review list |
| A change to the project's rules | A change request for the rule owners |
| An open question | The parking lot in the minutes |
| Someone's absence | A suggestion to arrange cover. Nothing is stored about the person. |
| Private remarks | Left out entirely |
bimai asks, it doesn't guess
You uploaded the transcript, so you get the questions. For example:
3 questions about "Coordination session 24 Sep":
1. "Jan will look at the abutment clash" [00:14:32]
→ Which Jan? (a) Jan de Vries, modeller-structure (b) Jan Bakker, external (MEP contractor)
2. "We'll go with the thicker deck slab" [00:31:05]
→ Was this decided, or only proposed? (a) decided (b) proposed, decide later
3. "Update the naming for the new zones" [00:47:50]
→ Project rule change or a personal action for Steve?bimai asks when a name matches nobody or more than one person, when there's no deadline it can work out, when it can't tell a decision from a discussion, when an item conflicts with an earlier decision or the BEP, or when it isn't confident. Unanswered items are never applied.
"Before the next session" is calculated from the coordination rhythm in the BEP.
For the people who get tasks
New tasks appear at the start of their next session and in their morning plan, with the quote and timestamp they came from. They can accept, reassign or decline them; a decline goes back to you.
Privacy
The raw transcript stays out of the shared project history by default; the minutes are shared. Recording and transcribing a meeting remains the organizer's responsibility, including asking the participants.